Permit Coordinator

AJ Perri Heating & Cooling, providing HVAC services to New Jersey for over 50 years. We are seeking a Permit Coordinator to process all permits required for installation jobs. Will also serve as a backup install coordinator.

The duties listed below are examples of the variety and general nature of those performed by employees in this job title.  The list is descriptive only and should be used for no other purpose.  Management retains the right to add or to change the duties of a position at any time. Incumbents are frequently cross-trained and may perform any combination of the following duties/responsibilities.  These duties are not to be construed as exclusive or all-inclusive.

• Receive all incoming job folders and file any/all necessary permits
• Receive all incoming calls from external customers and other departments regarding the permit process
• Provide information to Install Manager regarding proper information received for permit process
• Nurture and maintain positive relationships with Township personnel
• Prepare and process necessary payments for P.O.’s for permits
• Work with office staff to expedite “emergency” situations
• Provide Installation Manager with status to completion at the end of each business day
• Enter all information into Successware to reflect status of permits
• Work with other departments to ensure permit process is maintained (plumbing & service)
• Work with Rebate Coordinator and Inspection/Job Costing positions to ensure flow of job folders
• Direct customer calls to appropriate internal personnel as needed
• Assist Rebate Coordinator and Installation Coordinators as needed
• Other duties as assigned

• High School diploma or general education degree (GED) is required. Some college desired
• 3-5 years of administrative assistant experience required. Permit application and process experience highly desirable.
• Strong computer skills required, specifically MicroSoft Excel and Word.
• Ability to work in a fast paced environment
• Strong attention to detail required
• Excellent follow up and time management skills required
• Effective communication skills, both written and oral, and organizational skills required

AJ Perri is an Equal Opportunity Employer AA/EOE/M/F/V/D. In compliance with the Americans with Disabilities Act, ARS-Rescue Rooter may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.