Front Desk Administrative Assistant

Pay: $19.00 per hour
Schedule: Monday to Friday, 8 AM to 6 PM

Full-time, year-round work

American Residential Services is the largest provider of residential services in the U.S., employing more than 7,000 professionals nationwide. ARS has been serving customers with HVAC, Plumbing, and Electrical solutions for over 45 years since its establishment in 1975.

What We Offer

• Insurance available after 31 days of employment
• Low-cost medical insurance options (starting at $5/week)
• Dental & vision insurance
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• 401(k) with company match
• Paid time off & holiday pay
• Company-paid life insurance
• Learn more at www.myarsrewards.com

• Process permits for AOR installations and contact customers and jurisdictions for inspections.
• Prepare permit paperwork in accordance with jurisdictional requirements.
• Submit permit requests via online systems and/or in person.
• Create and maintain Microsoft Excel files to track permit status.
• Communicate directly with city officials to coordinate and schedule all necessary inspections.
• Coordinate with the permit runner or have the ability to run permits to job sites and localities on your own.
• Close Permits at job completion.
• Assures that all external and internal calls are handled quickly and effectively, taking messages and transferring, paging or otherwise assisting callers. May communicate using telephone lines, radio and/or cell phones.
• Represents the company by greeting visitors, vendors and clients and contacting appropriate staff members. Directs visitors to proper destination.
• Prepares outgoing mail and sorts/distributes incoming mail and faxes.
• Issues employee applications, assists applicants and maintains applications on file.
• Performs general clerical duties as assigned to include filing, photocopying, typing proposals and reports, logging information, faxing and entering data into computer systems.

Note: This posting outlines potential pay ranges and opportunities, which are not guaranteed and do not represent a formal offer. Additional compensation may be offered based on experience and will be outlined in an offer letter addendum. ARS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status under applicable federal, state, or local laws. Privacy policy available upon request.

• Prior administrative experience is required
• Dispatch or Call Center experience is a plus
• Knowledge of HVAC or Plumbing industry a STRONG plus
• Must be computer literate with knowledge of Microsoft Office.