Service / Permitting Coordinator - Miami, FL

American Residential Services is the largest provider of residential services in the US, employing more than 7000 professionals across the country. ARS has been serving its customers with HVAC, Plumbing and Electrical solutions for over 45 years since its establishment in 1975.

This individual will provides administrative support to all office management and sales staff, organizes and manage processes, and maintain documentation in support of the operation.

Check out what we offer:

• Access to insurance available at 31 days of employment
• Low-cost Medical Insurance options, starting at $5 per week
• Dental and Vision Insurance options
• Health Savings Account or Flexible Spending Account
• 401(k) with company match
• HSA and Flexible Spending Account
• Paid Time Off & Holiday Pay
• Company paid life insurance
• Learn more by visiting www.myarsrewards.com/ 

• Process permits for HVAC installations and contact customers and jurisdictions for inspections.
• Prepare permit paperwork in accordance with jurisdictional requirements.
• Submit permit requests via online systems and/or in person.
• Create and maintain Microsoft Excel files to track permit status.
• Communicate directly with city officials to coordinate and schedule all necessary inspections.
• Coordinate with the permit runner or have the ability to run permits to job sites and localities on your own.
• Close Permits at job completion.
• Assures that all external and internal calls are handled quickly and effectively, taking messages and transferring, paging or otherwise assisting callers. May communicate using telephone lines, radio and/or cell phones.
• Represents the company by greeting visitors, vendors and clients and contacting appropriate staff members. Directs visitors to proper destination.
• Prepares outgoing mail and sorts/distributes incoming mail and faxes.
• Issues employee applications, assists applicants and maintains applications on file.
• Performs general clerical duties as assigned to include filing, photocopying, typing proposals and reports, logging information, faxing and entering data into computer systems.
• Orders and maintains office supplies, as needed. Ensures that office equipment is operational with appropriate paper, toner, etc.
• May coordinate cleaning and maintenance of office equipment.
• May be responsible for making travel arrangements.
• May be responsible for preparing and coordinating bank deposits.
• Coordinates delivery of express shipping supplies and pickup of outgoing shipments.
• Forwards calls, as appropriate, to other members of the staff in other departments.

• Permitting experience is REQUIRED
• Previous administrative assistant or administrative experience required.
• Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.
• Must be computer literate with knowledge of Microsoft Office