Accounts Specialist / Receivable (Boca Raton, FL)

Other Admin
Employment Type
Location : Location
US-FL-Boca Raton
Compensation Range


Aspen Air Conditioning, servicing the greater Boca Raton area for over 40 years, is part of the largest heating, ventilation and air conditioning company with 70+ locations nation-wide. We provide our residential customers with exceptional service, guaranteed.  


This position is based out of our branch office located at: 3999 N Dixie Hwy, Boca Raton, FL 33431.


We are seeking a highly motivated individual to support our service center accounting team. This is an outstanding opportunity for an energetic professional who is not afraid to roll up their sleeves and be an individual contributor while also managing an accounting team in a fast- paced environment.


•Compares and verifies payroll data to ensure accuracy of information before payroll processing.
•Calculates monthly sales commissions and creates reports for distribution to management.
•Forwards approved and calculated sales commissions to corporate for processing.
•Summarizes weekly payroll data and prepares reports.
•Performs advance audit functions to ensure proper authorization and to confirm invoice amounts are properly allocated.
•Researches and monitors accounts receivables and collection activities to ensure that information is processed accurately and timely.
•Generates and reviews weekly aging reports and distributes to departmental personnel.
•Performs collection activities, investigates outstanding invoices and processes liens for collections when necessary.
•Obtains credit approvals and provides support to technicians in coordinating residential financing.
•Analyzes and reconciles bank statements to ensure account information is accurate.
•Communicates with customers, vendors and departmental personnel via telephone, email and written correspondence to answer inquiries, provides information, and resolve discrepancies.
•Creates and distributes daily and weekly financial reports and analysis.
•Reconciles and audits accounts for accuracy, makes journal entries, completes schedules, and performs other month-end duties as required.
•Keeps accounting staff informed of area activities or significant problems, and communicates with departmental personnel to coordinate corrective actions for incorrectly reported information.
•May perform basic accounts payable and accounts receivable duties.


•HS diploma, or GED equivalent, and 2-4 years’ experience in accounting is required. Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.
•Familiarity with accounting principles and practices is required. College-level courses in accounting are desirable. 
•Excellent communication and interpersonal skills.
•Maintain confidentiality in all areas of responsibilities.
•Excellent organizational and planning skills.
•Basic proficiency with desktop computers and software applications. Intermediate level skill using Microsoft Office applications (Excel, Word, and PowerPoint).

All candidates are required to undergo pre-employment drug screen and employment background checks.


Aspen AC, part of the ARS network, is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


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